Personal Assistant Resume Example

Our step-by-step guide will teach you how to write a winning Personal Assistant resume. Leet Resumes writes personalized resumes for free! (tips appreciated)

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Written by Marc Cenedella
Leading expert on resumes
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Marc Cenedella

Marc Cenedella is a nationally recognized thought leader on careers, resume writing, job search, career management and recruiting, Marc is frequently sought out by national media organizations for his expert commentary on employment, resumes, the job search and the job market.

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Last updated on September 1, 2022
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How to write a great Personal Assistant resume

Take a moment and imagine what a day in the life of your boss would be like without you.

In a word: Chaos.

Without you, the wheels would fall off before lunchtime!

Sure, it’s the executives and senior managers who make the big decisions, but you’re the one scheduling their days, screening their calls, and taking notes during important meetings.

That makes you invaluable, even if your current boss doesn’t realize it.

If that sounds like your situation, it may be time for a change.

A new Personal Assistant resume will help you land more job interviews and interest from recruiters.

Maybe you’re not sure how to go about writing a new resume.

And even if you did, when would you have the time? Even your free time revolves around your boss’s schedule.

Writing a great Personal Assistant resume doesn’t have to be difficult or time consuming. Just read our easy, step by step guide below, and you’ll learn everything you need to know.

Leet Resumes can also write your resume for you. We’ve written thousands of personalized resumes, and yours can be next!

Get started now.

Why you need a new Personal Assistant resume

If anyone can attest to the fact that organization matters, it’s you.

A significant portion of your time is spent scheduling, planning, and in many cases, predicting.

It isn’t an exaggeration to say you organize virtually everything for your boss or managers.

Your work has taught you that the right approach can make the messiest of schedules manageable.

You’ve never met a calendar you couldn’t solve, but resume writing isn’t typically in your wheelhouse.

Maybe you’re not sure how to organize your Personal Assistant resume.

After all, you do so much on the job. How are you supposed to convey all that on a single page?

Here’s where we come in.

We’ve done the resume organizing for you!

How to format your Personal Assistant resume

Sometimes simplicity is the best choice. We’ve seen resumes of all colors, shapes, and sizes, but no format beats ours.

Following this approach will show readers why you’re a can’t miss job candidate as quickly and efficiently as possible. What else could you want in a resume?

Here’s how to organize your resume:

  • Name + Contact
  • Professional Headline
  • Professional Summary
  • Work Experience
  • Education
  • Keywords

Small details matter when it comes to resumes, so let’s discuss each section further.

Name + Contact

Start by placing your name at the very top of the document. It should be displayed in slightly larger text than the rest of the resume.

Under your name readers should find how to contact you: Your professional email address and phone number.

The most important word in the prior sentence is “professional”. Recruiters and hiring managers will throw your resume in the trash if they see a silly or unprofessional email address. If you don’t have a formal email address yet, make one. It’s worth the extra time.

You can also add your LinkedIn profile if you’re a daily user. Otherwise, it’s best left out.

Professional Headline

Your resume’s professional headline should be short, no more than just three to five words.

Despite its brevity, your headline should both capture the reader’s attention and provide a hint of what’s to come on the rest of your resume.

You want to encapsulate your journey so far as a Personal Assistant, all while emphasizing one of your top professional qualities. You can think of this section as a “snapshot” of your career.

Try starting with a positive adjective (dedicated, meticulous, etc) then adding your current job title or level of seniority.

For example: “Problem Solving Personal Assistant” or “Passionate Personal Assistant”

Professional Summary

This is one of the most important areas of your resume.

A great professional summary will land you more job interviews, but a poorly written one will leave your inbox feeling lonely. This is your first real chance to show off your most attractive professional assets and advertise what you have to offer.

This section will feature at least two lines and as many as four, depending on your level of experience as a Personal Assistant. Each line will cover a distinct corner of your career, spanning the past, present, and future.

Here’s what to do:

  • Line one: Write down a few job positions you want to accept as your next role. These don’t have to be jobs you’ve already held or currently hold. These are positions you feel you’re ready to succeed in. For instance, “Personal Executive Assistant” or “Household Personal Assistant”.
  • Line two: The second line is for listing some of your most desirable professional skills. Examples include organization, calendar management, multitasking, and travel planning.
  • Line three: Only add this section if you have enough experience, but this line is for any Personal Assistant accomplishments or achievements you want to display.
  • Line four: Similarly optional, the final segment of the professional summary section is reserved for any awards or promotions you’ve earned during your career.

Keep in mind that you don’t have to write your resume.

Leet Resumes offers free, personalized resume writing services. We can write you a fantastic Personal Assistant resume! (tips appreciated)

Let’s get started.

Work Experience

The largest and arguably most essential portion of any resume, the work experience section deserves your full attention.

The key here is to be both detailed and brief, concise yet expressive. It may sound contradictory, but we’ll break down how to do it easily.

Right off the bat, absolutely no paragraphs! No recruiter reads paragraphs. Under each prior position listed provide a handful of bullet points detailing your time spent at that job. One sentence per bullet point!

Moving on to some general guidelines, always structure this section in reverse chronological order. Your most recent or current job should be up top. Readers want to know what you’ve been doing lately.

Show off success

Here’s where nine out of 10 resume writers make a big mistake.

Don’t just recite back your boring old expected duties and responsibilities. Remember, your resume is a commercial for your career. Readers want to know about your actual performance as a Personal Assistant. How else can they decide if you’re a strong candidate?

Write a superior work experience section by emphasizing your accomplishments, successes, and biggest wins as a Personal Assistant. Every single bullet point should display an achievement.

Always add numbers

While you’re spouting off successes, be sure to add as many numbers as possible.

Statistics, figures, and any other numbers are a great way of instantly adding more credibility and context to your achievements.

How many associates or executives do you manage? Have your efforts saved your company any money or helped increase profits? If so, by how much? How many business trips have you arranged?

Remember this resume recipe

Here’s an easy way to bring all of this advice together.

For each bullet point, start with a positive action verb (coordinated, improved, assisted, etc), and then finish the sentence with an accomplishment validated by a number or statistic.

Here’s what we mean: “Planned and coordinated over 70 business trips, from ground and airport transportation to hotel accommodations, resulting in 12% lower annual travel expenses.”

Promote any promotions

We understand if you're shy at parties, but a resume is no time to be modest!

If you’ve been promoted during your career as a Personal Assistant, emphasize it! Promotions tell recruiters and hiring managers that you’re good at what you do, and your former or current employer has already recognized that.

Decision makers want to see success when they look at a resume, and nothing signifies success quite like a promotion.

Education

This next area of your resume is for your educational history. Just write down the degrees you've earned and the schools you attended.

Always be accurate with dates of attendance, and only include degrees you’ve completed. The only exception to this rule is if you’re set to graduate in a matter of weeks or months.

Keywords

You’re almost done! In this last section you’ll add any additional awards, soft skills, or hard skills you haven’t mentioned already.

You may be wondering why this section is even necessary. Blame technology!

Plenty of job listings use ATS software to sift through the first round of applicants and decide who’s resume lands in front of a pair of human eyes. The criteria? Relevant keywords.

You want to have as many keywords present on your resume as possible. Here are some examples:

  • Call handling
  • Event coordination
  • Prioritization
  • Meeting minutes
  • Critical thinking

You did it. You just wrote a great new resume!

I need someone else to write my resume

Resume writing isn’t in the cards for everyone.

If your time is better spent on other endeavors, contact us to write your Personal Assistant resume for you.

We write personalized resumes free of charge!

Learn more.

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