Office Manager Resume Example

Follow our comprehensive office manager resume writing guide to develop your own resume that will get you more interviews and more job offers. Or, choose Leet Resumes to write your resume for you for free.

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Written by Melinda Dix
Resume specialist
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Last updated on April 6, 2022
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How to write a great office manager resume

Office managers are the lifeblood of any company. From balancing the office budget to juggling an ever-changing list of meetings, you’re always working hard to keep everything in the office flowing in the right direction.

You’re the first person that any visitor meets upon entering the company. You function as the first impression for the office as a whole.

But when it comes to writing your resume – the first impression that hiring managers will get of you – you’re having a little trouble figuring out what to say.

That’s not a problem. We’ve created a perfect office manager resume template that you can take a look at right here.

Go ahead, mark it up, steal it, make it your own!

Want to know why this resume is so effective? It’s because it follows the Leet Resume formula for writing a winning resume.

And we’re going to share that formula with you, right now.

How can I get a resume that gets me more interviews?

Getting interviews is how you get hired. It’s as simple as that.

How do you get interviews? By having a great resume.

It may sound unbelievable, but for every office manager job posting, over 100 people send in an application.

That’s 100+ resumes for a hiring manager or a recruiter to sift through.

When’s the last time you sifted through 100 of anything – and binging Futurama doesn’t count.

Your resume needs to make it easy for a recruiter to say yes.

How do you do that?

By hiring Leet Resumes to write your resume for you.

We’ll write your office manager resume for free – though tips are appreciated for a job well done!

How to format an office manager resume

So you want to take a shot at writing your own resume? I like it! Practice makes perfect.

But I want to help you get that resume in fighting shape right off the bat.

I’ll share with you the format for writing a perfect resume, along with a few tips on what to avoid.

Here’s the formula you’ll use:

  • Name + Contact
  • Professional Headline
  • Professional Summary
  • Work Experience
  • Education
  • Keywords

I’ll dive into each of these in a bit more detail later on. For now, I want to go over a few things that you need to avoid.

Do not use any weird formatting. This includes text boxes, images, and multiple columns.

When you apply for an office manager job, your resume is going to be “read” by a piece of software that is easily confused. When you use weird formatting, it misinterprets your resume.

And that’s how you end up with your last employer being your alma mater.

Do not use paragraphs in your resume.

Paragraphs cause a recruiter’s eyes to glaze over.

Stick to bullets Like these

Name + Contact

Just like you’re the first point of contact for anyone coming into your office, the top of your resume will serve as a point of contact for the recruiter reading your resume.

You’ll want to choose whichever name you go by professionally.

Underneath your name, you’ll need to include your contact info. This means phone number and email address.

Keep that email address professional sounding. Recruiters are highly likely to discriminate against a silly-sounding or inappropriate email handle.

Help the recruiter get to yes. Use a professional email.

You may choose to add your LinkedIn profile, but only do so if you check it frequently. Otherwise, you’re setting yourself up for a missed connection.

Professional Headline

You’ll want to next develop your resume by including a professional headline.

The professional headline is a simple, yet highly effective element that orients the recruiter.

In your professional headline, you’ll want to use 3-5 words to touch on your field, your seniority, and your work style. This will let the recruiter know they’re on the right track by considering you for their open position.

Here’s one: Dynamic Office Manager

Feel free to steal that and make it your own!

Professional Summary

The professional summary is an expansion on the headline. While the headline explains who you are, the summary explains what job you want to do and why you’re equipped to do it.

You’ll need four lines (max) for the summary.

  • Job title you’re seeking
  • Office manager skills you possess
  • Your office manager achievements
  • Your office manager awards and promotions

Lines one and two are essential, because they help orient the recruiter; they let her know what job you want and if you’re the right candidate for the job opening.

Lines three and four are a quick way to burnish your office manager creds. If you’re just starting out in the field, you may not have anything to put here.

If that’s the case, don’t sweat it. You can always use that extra space for your work experience, which is coming up next!

Are you still with me?

If this is getting too overwhelming and confusing, don’t worry. Consider having Leet Resumes write your resume for free – tips appreciated.

Let’s get started now!

Work Experience

Up next is your work experience (I told you that was coming up!).

Your work experience is where you’ll put all jobs you’ve held in reverse chronological order.

Some job seekers may be tempted to mix up their timelines. They may want to orient jobs around capabilities or key skills.

We strongly discourage this form of organization.

Why? Because recruiters aren’t prepared for it.

When a recruiter reads your resume, they treat it like a story that tells your career. They start at the beginning of your career, and follow along until they reach your current position. It helps them see the trajectory of your career, where you might go in the future, and how the position they’re hiring for would fit into your story.

When you organize your experience by competencies, they are unable to make this narrative.

Do the recruiter a favor: organize your work experience in reverse chronological history.

After you’ve got all of your experiences lined up, you’ll want to add bullets underneath each that capture your experience.

Avoid listing off your daily job duties as an office manager. This makes your resume look like it’s simply copying and pasting the job description.

Instead, you need to focus on what you’ve accomplished at the company.

Focus on successes, achievements, and accomplishments.

Recruiters are the folks who go to bat for you when it’s hiring time.

You can get them on your side early by listing off your key successes and achievements at each role.

By doing this, you’ll make your resume look more impressive. Recruiters will look at your office manager resume and think, “this person has done so much! They’ll be perfect for this job.”

And they’ll advocate for you.

That’s why you want to, effectively, do some bragging on your resume. It helps recruiters and hiring managers to realize how great of a worker you’ll be.

Start with strong actions

Each bullet should start with a strong action. Give us a verb!

Why?

Take a look at the difference between these two examples. I always opened and closed the office each day. Opened and closed the office each day

Caveat: neither of them is that great.

But do you see how the second one gets us to the action of what you did (opened the office), right away?

That’s critical for getting and keeping a recruiter’s attention. It helps them visualize you as a productive and proactive worker, rather than someone who executes tasks that are handed to you.

Put numbers everywhere

Here’s a secret for how to get more interviews.

Put numbers in your office manager resume.

When you add numbers, you quantify your work experience. Quantifying your work experience helps a hiring manager see how much impact you might have at this job if they hire you.

Call attention to promotions

If you’ve been promoted (maybe you went from office coordinator to office manager), you should make sure that you include this information.

It’ll help show that you are able to learn and evolve on the job, which a hiring manager will find very impressive.

Impressed hiring managers are more likely to give you an interview – remember that!

Don’t forget to add dates

Speaking of things to remember, remember to add dates to all of your work experience – even if you have gaps. A good recruiter will never discriminate based on gaps in your resume.

Instead, they’ll likely bring them up in your interview – and you can steer the conversation.

Education

Your education section is the compact portion of your office manager resume where you list the degrees and certificates you’ve received. Make sure you add the program and the institution you graduated from.

This should go without saying, but do not put any made up, fake, or scam degrees.

Keywords

The last, but probably 2nd-most-critical component of your great office manager resume is your keywords section.

This section is where you list off all of your office manager skills: hard skills, soft skills, and awards that you’ve gained over the years.

Here are a few example keywords you can add:

  • Organization
  • Communication
  • Conflict Resolution
  • Data Entry
  • G Suite
  • Microsoft Office Suite
  • Teamwork

After you finish this section, you’re done! You’ve completed your office manager resume. You’re one step closer to finally landing that dream job!

Can I get someone to write my office manager resume for me?

Little bit overwhelmed by all of this resume advice? Do you need someone to help you out? Try Leet Resumes. We will write you a personalized office manager resume for free (tips are appreciated).

You have nothing to lose and a whole career to gain.

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