Executive Assistant Resume Example

Learn how to write a perfect executive assistant resume that gets you more job interviews and more job offers. Or, have us write your resume for free today.

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Written by Melinda Dix
Resume specialist
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Last updated on March 13, 2022
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How to write the perfect executive assistant resume

As an executive assistant, you have mastered the art of juggling. Calendars, travel arrangements, spontaneous coffee orders – you’re the organization behind any executive.

Let’s face it, without your expertise, they’d collapse under their own calendar.

But when it comes to writing the perfect resume that captures all of your in-demand executive assistant skills, you’ve found yourself a little stumped.

You’re busy fielding a million calls from your boss, so I’ll cut to the chase: we’re here to help you get that resume written.

We’ve created a perfect executive assistant resume template below that you can take advantage of. Copy it, edit it, make it your own!

Want to know the secret to why this resume is so effective?

Want to know why this resume will get more job interviews?

Read on to find out!

How to write an EA resume that gets more job interviews

EAs are mission-critical to any organization.

I know that. I was an EA. It was the hardest job I’ve ever taken – my respect for executive assistants is unending.

Because executive assistants are so important, it’s only fair that you get the right job. The job where you and the executive are partners – where you are compensated fairly.

But these EA jobs aren’t just given to you. You have to find them.

And you find them by sending out a perfect executive assistant resume.

With so much riding on a perfect resume, it may be time to think about having a professional write one for you.

But surely writing an executive assistant resume must be expensive!

No. Leet Resumes will write your resume for free – tips appreciated!

Reach out to get started!

How should I format my executive assistant resume?

Prefer to do your resume writing on your own? Not a problem.

I’ll do you a favor. I’ll share with you the format we use to write the perfect resume.

Are you ready?

Here it is!

  • Name + Contact
  • Professional Headline
  • Summary
  • Work Experience
  • Education
  • Keywords

Seriously. That’s the format. Stick to this, and you’ll get more interviews and job offers fast.

As an EA, I know that you appreciate the importance of clarity and consistency. You don’t change up your formatting for your boss’s flight confirmation each week, do you?

Please tell me you don’t.

It’s the same idea with a resume. Clarity and consistency are key.

When you send your resume to a company, it’s first read by a type of software called an ATS (applicant tracking system). Unfortunately, it’s not exactly the smartest.

It gets confused easily – especially when you add funny formatting like images, text boxes, and multiple columns.

When the ATS gets confused, it does dumb things, like putting your hometown as your recent employer.

Don’t confuse the ATS. Keep your format clear and consistent, and you’ll be far likelier to move to the next stage of the interview process.

Name + Contact

I know this feels like it’s a formality, but, as a great EA, you know how important it is to check off all the boxes.

This is one of those boxes.

Put your name at the top. Right underneath it, you’ll put your phone and email address.

You can choose to add your LinkedIn profile if you use LI regularly. If you don’t keep tabs on it, you run the risk of missing a recruiter’s LinkedIn message. In that case, it’s best to stick to simply including your phone and email address.

Professional Headline

Imagine a frazzled executive. They’re up to their neck in appointments. They think, “I need an EA, and I need one yesterday!”

They sit down to look at resumes, and the first one they see is yours.

Below your name, there is a little line that says, “Superior Executive Assistant”

Now you’ve got their attention!

This is the Professional Headline. It’s a 3-5 word blurb that gives the recruiter or hiring manager a snapshot into your career, work style, and what job you’re seeking.

It’s a little hook to let the recruiter know they’re on the right track!

Professional Summary

As an EA, how many times have you heard your boss say, “give me the gist of it?”

This part of your resume is “the gist of it.”

You’ll use two to four lines to highlight the job you’re targeting, your experience, and your achievements. It’ll look like this:

  • Job title you’re targeting
  • Executive assistant skills you possess
  • EA achievements you’ve accomplished (optional)
  • Promotions and awards you’ve received for being an incredible EA (optional)

With summaries, lines one and two are essential, as they let the hiring manager know if you’re the right candidate for the job.

Lines three and four are optional – depending upon your experience. As you move up in the EA world, you’ll be able to fill these in with more impressive promotions and awards.

But if you don’t have anything yet, don’t worry about it! Stick to 2 lines, and save some space on your resume.

Are you following along ok?

Getting a little overwhelmed? Do you wish someone could take the reins on writing your resume?

Leet Resumes can! We’re happy to start writing your executive assistant resume, today, for free.

Work Experience

If the summary was “the gist of it,” then your work experience is the full report.

This is where you’ll showcase all the jobs you’ve had, and where you’ll bullet all of the critical experiences you’ve had at each job.

Now, many executive assistant resumes fall into the trap of just listing their daily responsibilities. Responsible for managing calendar, arranging travel, etc…

I’m here to tell you that this is a bad idea.

Your daily responsibilities are, likely, going to look almost exactly like the job requirements for the job you’re applying for.

You don’t want to copy and paste the role requirements into your resume.

You want to wow a hiring manager.

You do that by bragging about yourself.

Instead of rattling off your daily EA responsibilities, you should do five key things.

Focus on successes, achievements, and accomplishments.

Use that precious resume space to really brag about what you’ve done at each job. When you focus on your successes, you show that your work makes a difference.

You want a hiring manager to look at your accomplishments and think, “oh my gosh – I need someone to do that! Imagine how much better my life would be if that EA did that here!”

Use strong verbs

Look at the difference between these two bullets.

  • I was responsible for booking all travel for the CFO
  • Booked all travel for the CFO

In the first bullet, I have to read 4 words until I know what the person did. Booking.

In the second bullet, it shows up on word one. Booked.

By starting with a strong verb, you put what you do front and center. It presents you as an active worker, which strengthens your candidacy and increases the likelihood of getting an interview.

Add numbers wherever you can

Numbers show the magnitude of your impact at a company.

Say you are an EA for more than one executive.

By writing, “manages calendars for multiple executives,” you fail to quantify how much impact you have at the company.

Add a number, make it specific.

“Manages calendars for four executives across three time zones.” Look at that! By adding a few figures, you’ve shown how much impact your work has on an organization.

It makes your candidacy much stronger.

Call out promotions

Don’t forget to highlight any promotions you’ve earned. Promotions show that you have the ability to grow on the job and take on new responsibilities – all things that hiring managers are looking for.

Put dates on your resume

Don’t be tempted to remove dates if you have some resume gaps. It ends up working against you.

It will make it look like you’re hiding something. And a recruiter is way less likely to set you up for an interview if they don’t trust you.

Education

After your EA experience, you’ll need to add a small section on your education. This section is easy! All you need to do is add any degrees or certificates you’ve received.

Do make sure you add your program and the school you attended.

Don’t lie and add a degree you didn’t complete.

Keywords

This is the last section of your executive assistant resume. It’s important to go out with a bang!

You seal the deal and guarantee that job interview by listing the keywords that show a recruiter that you have the skills for the job.

Keywords include any hard skills, soft skills, and awards that are relevant to your work as an EA.

Here are some skills you may choose to include:

  • Multitasking
  • Calendar management
  • Organizational skills
  • Problem-solving
  • Composure
  • Event coordinating
  • Office Suite

And that’s it! That’s the Leet Resume format for a perfect executive assistant resume.

Pat yourself on the back! You did it!

Can I get someone to write my resume for me?

Still struggling to write that perfect resume?

Give Leet Resumes a shot. We will write you a personalized executive assistant resume for free (tips are appreciated).

You have nothing to lose and a whole career to gain.

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